Productivity is something that everyone strives to conquer. Whether it be in your personal life or at work, getting the maximum number of tasks checked off your to-do list in a day is the ultimate goal. However, when procrastination and a lack of motivation and focus set in, your to-do list seems to go right out the window.
With back-to-back meetings, overflowing inboxes, and endless urgent tasks, no wonder we get overwhelmed and shut down, rather than proactively springing into work mode.
If you’ve been grinding away at your 9 to 5 and seemingly getting less and less accomplished, there is a good chance you might begin to see a pattern of behaviours forming. These behaviours aren’t proactive ones, and they are likely standing in the way of encouraging healthy productivity within your workplace.
Here are a few of the habits we’re referring to – do they look familiar?
Checking Your Inbox All Day
There are always urgent messages that need a timely response, and it’s important to be reachable and in communication with your team, but the constant start and stop to check your email and reply to each message as it comes in is detrimental to your focus. Every time you stop, you don’t just reply to that email, you might get up to get some water, have a conversation with a colleague, and then just as you’re making your way back to your work, another message comes in. Schedule time to dive into your work, and try to only check your inbox periodically throughout the day, or once you’ve finished a task.
Meetings need to be thought out and strategically scheduled. If you only have 40 minutes worth of content to discuss, don’t fill the agenda with unnecessary items just to hit the 1-hour mark. Try to make sure you’re scheduling focused desk time to get your tasks completed. Encouraging back-to-back meetings is not an efficient way to run a workplace.
While you may need to set aside time for emails, meetings, and deep work hours, you want to be careful not to schedule every minute of the day. When things run late, meetings go overtime, or a task takes you longer to complete, your schedule will be thrown off balance. It’s important to have flextime to deal with impromptu, in-the-moment situations that might arise.
Too Much Socializing
It’s essential to create boundaries with your employees. While we all love a quick afternoon coffee chat to speed up the day, chances are it won’t be quick and when you get back to your desk, you won’t know what you need to tackle first. Schedule coffee meetings and keep your interactions friendly, short, and efficient when at work. A little catch-up session might be necessary, but make sure it doesn’t turn into an hour-long way to procrastinate the day away.
Sitting at Your Desk all Day
According to Benyamin Alias in his article on the 18 Habits of Highly Productive People, it’s important to take breaks – a short break every 55 minutes is ideal. It’s not possible for someone to focus for 8 hours straight, and the chances are your work will deteriorate in quality as the day goes on. A break will allow you to recharge, come up with new ideas, rethink situations, and come back to your computer ready to grind out another 55 minutes worth of work.
Here at Cenera, we believe that to improve the productivity of your team you must invest in your people. Our Executive Coaches are committed to supporting you in mastering, implementing, and inspiring leadership at every level of your organization, while helping you unlock your team’s potential. We will give you the information you need to provide your team with the tools to be highly functioning and productive throughout the workday.
Book your consultation today!